Seven Hickory
Township
Coles County,  Illinois
Agendas
Minutes

December 28, 2017                                
Time:                7:00pm        

I.        Call to Order – Pledge to the American Flag
II.        Roll Call
III.        Approval of Prior Meeting Minutes
IV.        Treasurer’s Report
V.        Approval of Bills
a.        Road District-Commissioner Report
b.        Township-Supervisor Report
VI.        Unfinished Business
a.        Add a dumpster for Seven Hickory
Township to the Regional Planning trash service
County cost share contract
b.        Chili supper planning
VII.        New Business
a.        Set meeting dates for 2018
VIII.        Freedom of Information Requests
IX.        Public Comment
X.        Adjournment
XI.        Next Meeting: January 25, 2018 @ 7 pm
Date:          November 30 2017                                
Time:                700pm       
I.        Call to Order – Pledge to the American Flag
II.        Roll Call
III.        Approval of Prior Meeting Minutes
IV.        Treasurer’s Report
V.        Approval of Bills
a.        Road District-Commissioner Report
b.        Township-Supervisor Report
VI.        Unfinished Business
a.        Add a dumpster for Seven Hickory
Township to the Regional Planning trash service
County cost share contract
VII.        New Business
a.        2018-2019 Tax Levy
b.        Road grinding contract for 2018
c.        Chili supper planning
VIII.        Freedom of Information Requests
IX.        Public Comment
X.        Adjournment
XI.        Next Meeting: December 28, 2017 @ 7 pm
Date:                 October 26, 2017                            
Time:                7:00pm                        
I.        Call to Order – Pledge to the American Flag
II.        Roll Call
III.        Approval of Prior Meeting Minutes
IV.        Treasurer’s Report
V.        Approval of Bills
a.        Road District-Commissioner Report
b.        Township-Supervisor Report
VI.        Unfinished Business
a.        Add a dumpster for Seven Hickory Township
to the Regional Planning trash service County cost
share contract
b.        Township credit card
VII.        New Business
a.        2018-2019 Tax Levy
VIII.        Freedom of Information Requests
IX.        Public Comment
X.        Adjournment
XI.        Next Meeting: November 30, 2017 @ 7 pm
           SEVEN HICKORY TOWNSHIP MINUTES

The October Meeting of Seven-Hickory Township was called to order at 7:00 p.m. Thursday, October 27, 2017 with the
pledge to the American flag.  

Officials present were Supervisor Dean Nelson, Road Commissioner John Austin, Clerk Veronica Ready,
Trustees Bill Strode, Michelle Hudson, Todd Easton and Mike Austin.

The minutes of the September 2017 meeting were reviewed.  Trustee Strode motioned to approve the minutes. Trustee
Easton seconded the motion. Motion passed with 5 ayes 0 nays.

Road Commissioner John Austin presented Road and Bridge, Joint Bridge, Permanent Road and Building & Equipment
Fund bills for payment. The Trustees approved the bills. Austin mentioned that in the Spring of 2018 he may rework the
road from Rt. 130 by Fairgrange going West towards Decker Springs. He spoke with Walkers and Larry Heuerman regarding
prepay to get this project scheduled.

Supervisor Nelson presented the General Corporate Fund bills for payment. The Trustees approved the bills. Nelson is
expecting a letter regarding the dumpster contract with CCSR.  The discussion on the tax levy will be tabled to the
November meeting.

There was no Freedom of Information Request.
There were no Public Comments.  

Next monthly Township meeting will be Thursday, November 30, 2017 at 7:00 pm.

Trustee Austin made a motion to adjourn the meeting. Trustee Easton seconded the motion. Motion passed with 5 ayes, 0
nays.

Meeting was adjourned at 7:17 p.m.          

Respectfully submitted,
Veronica Ready, Township Clerk
           SEVEN HICKORY TOWNSHIP MINUTES

The September Meeting of Seven-Hickory Township was called to order at 7:03 p.m. Thursday, September 28, 2017 with
the pledge to the American flag.  

Officials present were Supervisor Dean Nelson, Road Commissioner John Austin, Clerk Veronica Ready,
Trustees Bill Strode and Michelle Hudson. Absent, Trustee Todd Easton and Trustee Mike Austin.

The minutes of the August 2017 meeting were reviewed.  Trustee Strode motioned to approve the minutes. Trustee
Hudson seconded the motion. Motion passed with 3 ayes 0 nays.

Road Commissioner John Austin presented Road and Bridge, Joint Bridge, Permanent Road and Building & Equipment
Fund bills for payment. The Trustees approved the bills. The trustees read the Winter Road Policy and Trustee Strode
made a motion to accept and Trustee Hudson seconded. Motion passed 3 ayes, 0 nays.

Supervisor Nelson presented the General Corporate Fund bills for payment. The Trustees approved the bills. Nelson
proposed a vote to raise the Grant Assistance to $350 vs. $245 as in years past. Trustee Strode made a motion to approve
and Trustee Hudson seconded the motion. Motion passed 3 ayes, 0 nays. Nelson also proposed to raise the Emergency
Assistance to four requests per year up to $750 per request. Trustee Hudson made a motion, Trustee Strode seconded.
Motion passed, 3 ayes, 0 nays.

There was no Freedom of Information Request.
There were no Public Comments.  

Next monthly Township meeting will be Thursday, October 26, 2017 at 7:00 pm.

Trustee Hudson made a motion to adjourn the meeting. Trustee Strode seconded the motion. Motion passed with 3 ayes,
0 nays.

Meeting was adjourned at 7:27 p.m.          

Respectfully submitted,
Veronica Ready, Township Clerk
January 25, 2018                                
Time:                7:00pm                        

I.        Call to Order – Pledge to the American Flag
II.        Roll Call
III.        Approval of Prior Meeting Minutes
IV.        Treasurer’s Report
V.        Approval of Bills
a.        Road District-Commissioner Report
b.        Township-Supervisor Report
VI.        Unfinished Business
a.        Add a dumpster for Seven Hickory
Township to the Regional Planning trash service
County cost share contract
b.        Chili supper planning
VII.        New Business
a.        Purchase new GATI manual
b.        Approve GATI training
VIII.        Freedom of Information Requests
IX.        Public Comment
X.        Adjournment
XI.        Next Meeting: February 22, 2018 @ 7 pm
            SEVEN HICKORY TOWNSHIP MINUTES

The November Meeting of Seven-Hickory Township was called to order at 7:00 p.m. Thursday, November 30, 2017
with the pledge to the American flag.  

Officials present were Supervisor Dean Nelson, Road Commissioner John Austin, Clerk Veronica Ready,
Trustees Bill Strode, Michelle Hudson and Todd Easton. Mike Austin was absent.

The minutes of the October 2017 meeting were reviewed.  Trustee Easton motioned to approve the minutes. Trustee
Strode seconded the motion. Motion passed with 4 ayes 0 nays.

Road Commissioner John Austin presented Road and Bridge, Joint Bridge, Permanent Road and Building &
Equipment Fund bills for payment. The Trustees approved the bills. Austin spoke with Walker’s regarding the
damaged bridge on 1600 N 1800 E, looking at $6,500 to replace it. Austin is waiting on the county to see if and
when we are able to begin on this project. Austin stated total maintenance needs done for the CAT Grader. An
approximate quote was given for $3,500.

Supervisor Nelson presented the General Corporate Fund bills for payment. The Trustees approved the bills. Nelson
connected with Sarah regarding the dumpster for Seven Hickory Township- No set date to when the 20-yard dumpster
will be delivered as the county is negotiating with Advanced Disposal for an agreement.

The trustees reviewed the 2017-2018 and trustee Strode made a motion to approve and trustee seconded.
Passed, 4 ayes 0 nays.

Chili supper planning is underway. The date is set for February 24th, 2018 at the SHMFD. Trustee Easton will talk to
Morgan Township to see if they are interested in helping with the event as in years past.

Seven Hickory and Morgan Townships are going together to plan an event with Santa to be held at the fire station at
6 p.m on December 16. Trustee Strode made the motion to donate $75 to the event and Trustee Hudson seconded.
Motion passed, 4 ayes 0 nays. Nelson will contact Joan with Morgan Township to see what is needed for the event.

There was no Freedom of Information Request.
There were no Public Comments.  

Next monthly Township meeting will be Thursday, December 28, 2017 at 7:00 pm.

Trustee Strode made a motion to adjourn the meeting. Trustee Easton seconded the motion. Motion passed with 4
ayes, 0 nays.

Meeting was adjourned at 7:33 p.m.          

Respectfully submitted,
Veronica Ready, Township Clerk

            SEVEN HICKORY TOWNSHIP MINUTES

The December Meeting of Seven-Hickory Township was called to order at 7:00 p.m. Thursday, December 28, 2017 with
the pledge to the American flag.  

Officials present were Supervisor Dean Nelson and Road Commissioner John Austin. Trustees Bill Strode, Michelle Hudson,
Mike Austin and Todd Easton. Clerk Veronica Ready was Absent. Trustee Hudson took minutes on Veronica’s behalf.

The minutes of the November 2017 meeting were reviewed.  Trustee Austin motioned to approve the minutes. Trustee
Strode seconded the motion. Motion passed with 5 ayes 0 nays.

Road Commissioner John Austin presented Road and Bridge, Joint Bridge, Permanent Road and Building & Equipment
Fund bills for payment. The Trustees approved the bills.

Supervisor Nelson presented the General Corporate Fund bills for payment. The Trustees approved the bills. Nelson had no
new updates regarding the dumpster for Seven Hickory Township. Meeting dates were set for the year of 2018. The meeting
will continue to be held the last Thursday of each month at 7:00 p.m. Trustee Strode made a motion and Trustee Easton
seconded. Motion passed with 5 ayes 0 nays.

Chili supper planning is underway. The date is set for February 24th, 2018 at the SHMFD. Trustee Easton will talk to
Morgan Township to see if they are interested in helping with the event as in years past. Trustee Easton will also make flyers
and have ready to hand out for the January meeting.

There was no Freedom of Information Request.
There were no Public Comments.  

Next monthly Township meeting will be Thursday, January 25, 2018 at 7:00 pm.

Trustee Austin made a motion to adjourn the meeting. Trustee Easton seconded the motion. Motion passed with 5 ayes, 0
nays.

Meeting was adjourned at 7:21 p.m.          

Respectfully submitted,
Michelle Hudson, Trustee
Veronica Ready, Township Clerk